On-site Visits Available!
If your department is interested in participating in TESRS, or if your department currently participates in the pension system, our representatives are available to come give a presentation on the benefits of membership to your volunteer firefighters and first responders.
If your department currently participates in our program, we can also schedule an on-site visit to provide technical assistance and advise Local Boards on organizational and reporting requirements, member enrollment, and benefit claims.
We can also present to a department’s governing entity such as a city, county, or emergency services district that would be responsible for making contributions to fund members’ benefits.
Approximately thirty days before the close of February and August, TESRS will send the MRR reports to the local pension board chairpersons. The MRR report is a roster of all active members and details department membership charges and
credits for the current period. If this report is incorrect, the local
pension board administrator will need to log on to TESRS Online to
correct pension records to reflect department rosters by adding
or terminating members. Membership changes need to be made at least 5
days before the end of February and August to ensure correct billings.
Departments are charged at the monthly contribution rate set by the local board under contract, which is called the 'Part One" or 'Member' contribution. The 'Part Two' or 'System' contribution will also be included on invoices, if the TESRS Board of Trustees has instituted that contribution type to make the System actuarially sound. All contribution charges will be assessed in monthly increments, but totaled on a semi-annual basis.
The Retirement System is going to bill for your Department’s
Retirement System contributions at the end of each billing period for each member currently
enrolled in the system. Many departments
fail to update their TESRS enrollment rosters and they end up paying contributions
for those who are no longer members of the Department. Here are the steps that
you should take to properly update the pension system.
Ask for help. Call TESRS at (800) 919-3372 or email us at email@example.com.
Print your MRR. Ask your Department's authorized user of the TESRS On-Line system to print the semi-annual Membership Reconciliation Report (MRR) that was created in the system. It is a "pre-bill" detailing the pending charges for Retirement System contributions. Email our office at firstname.lastname@example.org if don't have on-line access and need to request a copy to review.
Check the MRR.
Reconcile your Department’s membership roster against the Retirement System’s
list reflected on the MRR. Identify those members you need to add and those
members you need to terminate from enrollment in the Retirement System.
Enroll your members.
The most important step is to enroll your new members into the Retirement
System as soon as possible. This will ensure that each member of your
Department is covered by TESRS on-duty death and disability benefits. (A
description of this process is described here)
Terminate inactive members. There is no need to pay for inactive members. (A description of this process is described here)
Wait for the changes
to process. Changes to your
Retirement System enrollment and your MRR may take a few days. We will process
your forms, update your Department's Retirement System membership roster, and regenerate
a new MRR which will reflect your changes. Print out the revised MRR (or
contact TESRS for a copy) and make sure your changes were properly entered into
the Retirement System’s database.
Schedule a Local Board meeting to formally review and approve the accuracy of the MRR (required). Have your TESRS On-line user to certify the approved MRR by enter the Local Board meeting date into the on-line MRR and submitting the report.
At the close of business on the last day of each February and August, TESRS will invoice departments based on membership in the pension system on that date. All invoices are payable within 30 days from the invoice date or interest charges will accrue.
Service Retirement Certificate (SRC) - Appeal Process
The TESRS Benefits Specialist will review the Service Retirement Certificate (SRC) and will contact the member to discuss their concerns. If
the review of TESRS information results in a change in their qualified service history and/or proposed
benefit amount, an amended SRC will be sent to the member for their review and approval.
If the review of TESRS information does not change the member's qualified history and/or proposed benefit amount, TESRS will refer their disagreement about their SRC to the Local Board for review. If the Local Board discovers that there have been errors in reporting, the Local Board will correct the error by notifying a TESRS Benefits Specialist. TESRS will process the correction and an amended SRC will be sent to the member for their review and approval.
If the member disagrees with the information provided on the final, amended SRC or the amount of their retirement benefit, they may appeal the decision to the TESRS State Board in accordance with the provisions of Government Code §864.016