Annual Reports Coming Soon; Online Access Required
It’s that time of year
again! All departments that
participate in TESRS are required to submit a completed Annual Report for
calendar year 2017 by January 31, 2018. Before a Local Board can start the
Annual Report, they will need to obtain online access to the TESRS database.
To gain access to the database the Local board must complete the following steps:
- Hold a meeting of the Local Board and designate a primary and a secondary user.
- Each of your users must complete a Confidentiality Agreement, this form must be signed by the user and the Local Board Chair. Return the form to the TESRS Executive Director by fax (512) 936-3480 or email to: [email protected].
- Once TESRS receives a signed Confidentiality Agreement from each of your department users, they will be granted login access.
- As Authorized Users, your department users will be able to add, edit, and terminate TESRS member records within the system on behalf of your Local Board
- TESRS will provide your users with instructional guides that offer detailed instructions for completing online functions.
Please contact [email protected] for more information on obtaining online access. Annual Report instructions will be distributed to all authorized users and Local Board contacts.
The Texas Emergency Services Retirement System office is sending letters to vested-terminated members (over age 55) throughout our system to encourage them to file for retirement. You would think that these members would jump at the chance to get a check from the State for the rest of their life; however, the response has been slow.
We need your help. If you know any former members who are eligible to retire, please encourage them to file the application with our office.
TESRS adopted rule changes, effective September 10th, 2017, that affect military service, local contributions, and the billing cycle. The following is a summary of the adopted rules, however, TESRS encourages all Participating Departments, Local Boards, and Governing Entities to review the rules in their entirety as found in the Texas Administrative Code: Adopted Rules.
Rule §306.3 Qualified Service Credit for Eligible Active Military Duty under the Uniformed Services Employment and Re-Employment Rights Act.
The State Board adopted new 306.3 to conform System rules with the provisions in the Uniformed Services Employment and Re-Employment Rights Act (USERRA). The new rule outlines the policy by which the System will verify military service, set deadlines, and collect payment for creditable service that a System member inactive military service may receive.
Rule §310.6 Local Contributions.
The State Board adopted amendments to 310.6 to clarify language regarding Part One and Part Two contributions to the System. The amended section has the purpose of clarifying how new and existing rules affect payable contributions regarding members who fall under the Uniformed Services Employment and Re-Employment Rights Act, Family and Medical Leave Act, and temporary disability. The minimum Part One contributions rates and the Part Two contribution calculations were not affected by the rule change.
Rule §310.8 Billings.
The State Board adopted amendments to rule 310.8 to simplify the billing process by modifying the billing cycle to a semi-annual process from the current quarterly process, and to require local boards to meet and certify semi-annual TESRS roster reports acknowledging the enrollment of all eligible volunteers.
You can view the adopted rules by clicking here: Adopted Rules
Need to add or terminate a member? Just fill out and sign the form and fax it to (512) 936-3480. We’ll do the data entry and update your roster. Keep the original forms and always check the quarterly Membership Reconciliation Report (MRR) for accuracy before we bill your governing entity for payment of contributions.
Online Access Information
Online access to TOPS has been suspended. If you need to add, terminate or update member information please go to our Forms & Publications tab at the top of our
website. Locate the correct form, fill out, sign and fax
the form back to us at 512-936-3480.
Keep the original copy for your records.